Document management and file sharing are two must-have functions these days, as simply emailing documents between team members is totally ineffective, especially as you share more and more files. Difference between Dropbox and SharePoint
DIFFERENCE BETWEEN DROPBOX AND SHAREPOINT
Configuration and implementation
A key difference between SharePoint and Dropbox is how quickly you can start using each one. With Dropbox, you simply create an account and start sharing files. You can be up and running in minutes.
Meanwhile, SharePoint requires much more preparation to implement. Help from the IT department is also needed to set up and maintain. We are talking about days, weeks or possibly even months if you work within a large organization. However, while Dropbox is only available in the cloud, SharePoint is available for cloud, hybrid, and on-premises deployments. This flexibility allows for stronger security options for sensitive data, as well as the ability to integrate other solutions already in place.
Dropbox has limited capabilities, so it’s not surprising that it beats SharePoint when it comes to configuration. However, what if you need to handle more than one use case (like SharePoint) and you want the setup to be very easy (like Dropbox)? So maybe Glasscubes is right for you.
Glasscubes is a relevant solution because it would be like an intermediate option. You can use Glasscubes to manage file sharing and document management, but also communication, project management, and information workflows.
Integrations Difference between Dropbox and SharePoint
Since SharePoint is part of the Microsoft family, it integrates well with other Microsoft products. “Many organizations already use Microsoft Office, which makes adding SharePoint the natural choice over a standalone product like Dropbox. Some organizations may even already have access to SharePoint, but they just haven’t used it yet.
Given its wide use, Dropbox has its own integration opportunities. Many solutions, including Microsoft products, have third-party extensions to connect to Dropbox. However, Dropbox’s integration with Microsoft Office may not feel as seamless as it does with SharePoint.
Like Dropbox, Glasscubes can connect with Microsoft Office, although not as easily as a product created by the same developers. However, many Glasscubes users make use of its integration with Microsoft’s Active Directory, which manages computers and other devices on a network. For organizations that use Active Directory to authenticate users and enforce security policies, Glasscubes is an excellent choice.
Given the difference in setup difficulty between SharePoint and Dropbox, it should come as no surprise that SharePoint is much more complex than its counterpart. Although, to be fair, SharePoint offers a lot more features to offer in return.
The robust capabilities of SharePoint enable advanced document management, not just simple file sharing. You can configure user privileges, approval workflows, and document libraries for thousands of files. But these capabilities also require the help of IT staff to implement them.
Dropbox is very intuitive for the common user. You should consider if you really need a very complete set of functions like SharePoint functions or if you just want an easy way to share files like with Dropbox.
Once again, Glasscubes offers an excellent middle ground between the two solutions. Glasscubes offers more features than Dropbox while keeping it simple because, unlike SharePoint, you don’t need IT help for implementation. All functions are available and easy to understand, even by non-technical personnel.